They are similar, but we'll be using the business-class edition of Google Apps, which provides more features, more support, and an "up-time" guarantee.
DIT EMAIL INFORMATION
No, your email address and password hasn't change. You'll continue to receive all your email at your current address.
Here's a link to Google Apps learning centre which has everything you need to know about Google Apps. Just be aware that info in the google site relates more to the commercial version of google apps and not the education edition which DIT is using. Therefore there may be some differences in what they state and what you see or how you use your DIT account.
We are pleased to announce that DIT has moved its staff email platform to Google's G Suite.
With G Suite, we'll gain the benefits of:
- A robust and innovative feature set
- The ability to access email and other services from any Internet-connected computer
- Unlimited storage capacity (the last mail system allows you 1GB of storage capacity)
- Collaboration opportunities will be enhanced as staff and students will share the same platform
The Email service will continue to operate on all devices and clients (i.e. Outlook).
Your staff email address is [your staff number]@dit.ie
The simplest method is the use a web browser, click on the MyDIT link: http://mydit.ie and on that page click on the Google Apps icon. Log in to your email using your DIT staff number and associated password.
When you're finished using your email don't forget to "sign out" of your email and close the browser completely.
Select email client you wish to use from the list below and follow the instructions to configure the email client to send and receive DIT email.
ICT Services are pleased to announce the release of new mailing lists aimed at improving targeted communications.
- The new mailing lists will allow DIT managers and designated staff to communicate with different groups of staff
- within a Building
- within a College \ Directorate
- within a School \ non college Department
- all DIT Staff
- all DIT non-academic staff
- Membership to each new list is now automatically taken directly from each staff members CoreHR record. From now on as you change department or buildings your mailing lists will automatically change once your CoreHR record is updated. Please contact HR if your CoreHR record needs to be adjusted to reflect a recent change of buildings or department.
- To maintain security and integrity only relevant DIT managers and staff have permission to email the new mailing lists.
For change requests to mailing lists, please click the Google form here. Please follow the instructions to ensure your request is processed in the correct manner.
We have developed in excess of 50 new mailing lists for each of DIT's Schools and non-college Departments which is aimed at improving internal communications with your work colleagues.
Who can send emails to a School \ Department list:
- Public Affairs
- School's office
- Director's office
4 new college lists have been development replacing the 6 faculty lists. New Directorate mailing lists have also been commissioned, one for each non college Directorate.
Who can send emails to a College \ Directorate list:
- Public Affairs
- Directors office
- Senior librarian for the college (for college mailing lists)
- Careers office (for college mailing lists)
A new DIT Staff list has been introduced which supersedes the existing manually edited All-Staff mailing list. To maintain security and integrity of email only designated staff will have permission to email the new DIT staff mailing lists.
Who can send to the DIT staff list: Designated staff from:
- Health & Safety
- IT support
- Public Affairs
- Staff training
Membership to each mailing list is automatically assigned based on your CoreHR status.
If you are receiving emails from the wrong College, School or Buildings you need to inform HR and they will update your CoreHR record.
Once your record is updated in CoreHR you will be added to your new mailing lists within 24 hours.
I am on the correct mailing list but I work in more than one school or building, can I get included on more than one mailing list?
Yes, in this case please click on the link here to complete the Google request form.
Your request will be processed within a few days.
The legacy faculty mailing lists are now decommissioned. Mails sent to a legacy faculty mailing list will not be delivered.
Organisations are increasingly moving services to the Cloud, including no-fee cloud email services. DIT, in common with other Higher Education Institutions in Ireland, has also taken this step. The new service brings many advantages, including savings in terms of infrastructure and support, which are critical for us as a public service provider. It also enables us to avail of the latest technology without the high costs of replacing the existing ageing systems.
In cloud computing the overall service to users remains the same but the service is hosted and the data is stored outside the Institute. Information Services would like to assure colleagues that security and privacy of data are of the utmost concern. All matters relating to security, privacy and data protection are covered by the Google Apps for Education agreement. Here are a number of key points to note:
- Facilities and data transfer: All facilities used to store and process Customer Data will adhere to reasonable security standards no less protective than the security standards at facilities where Google stores and processes its own information of a similar type.
- Privacy of personal data: In respect of the personal data of end users as per contract, Google shall take and implement appropriate technical and organisational measures to protect personal data against unlawful destruction or accidental loss, alteration, unauthorised disclosure or access. Google will provide the services and process user’s personal data in accordance with the Google Privacy Policies
- Emergency security issues: If there is an emergency security issue, then Google may automatically suspend the applicable user account.
- Intellectual property rights: Users own all intellectual property rights in customer data, and Google owns all intellectual property rights in the services.
The most common Security Questions answered by Google http://support.google.com/a/bin/answer.py?hl=en&hlrm=en&answer=60762
See “recent blog posts” from Baker Security and Networks, a Google Apps consultancy company http://bsn.ie/
Interview with Data Protection Commissioner conducted by Baker Security & Networks. http://www.youtube.com/watch?v=eobKSp5Ut8Q&feature=player_embedded