SICKNESS ABSENCE REPORTING
In the event of a member of staff becoming unable to report for duty due to ill-health, the following procedures must be adhered to:
- The manager must be notified immediately (having regard to any teaching timetables or responsibilities/meetings scheduled for that day) but in any event not later than 10.00 a.m. on the first day of absence (or within one hour from the time that the staff member is due to commence duty).
- The staff member concerned should personally report his/her absence to their manager or through some other agreed arrangement if this is not possible. A message left on voice-mail or with junior colleagues is not acceptable. The notification must include:
- The general nature of the illness;
- Indication of when the staff member expects to be fit to return to work.
- Staff must submit a doctor’s note for absences exceeding three days to their manager.
- Staff are expected to see/speak with their manager (or designated person) on return from sick leave.
- Staff on sick leave for more than one week are expected to contact their manager before they return to work.
- In the case of a lengthy illness, a doctor’s note should be submitted at monthly intervals following submission of the initial note.
- Before returning to work any member of staff who has been on certified sick leave for a period of more than four weeks, must get a letter from his/her doctor certifying that he/she is fit to return to work. The Institute also reserves the right to refer an individual to a doctor nominated by the Institute before allowing him/her to return to work.
- In certain circumstances under circular letter No. IT 02/05, arrangements may be made for partial resumption of duty by a lecturer who is recovering from a particular prolonged serious illness or recovering from major surgery. Details are available on the Human Resources website of the staff intranet or contact Leave & Benefits directly for further information. Similar arrangements may also be considered for other members of Institute staff subject to operational requirements and medical advice.