SPECIAL LEAVE OF ABSENCE - POLICY & GUIDELINES

IN-SERVICE TRAINING & DEVELOPMENT COURSES, SEMINARS ETC.

Staff may be granted leave of absence with pay in connection with attendance at a course, seminar, conference etc.  Applications should be made in advance through your line manager to your Director and be in accordance with Finance and Staff Training & Development procedures.

MARRIAGE LEAVE

Staff may be granted seven consecutive days (maximum five working days) leave of absence with pay which must include the day of marriage.  Applications should be made in advance through your line manager. 

A further seven consecutive days (maximum five working days) leave of absence without pay immediately following absence with pay, may also be granted, if requested.  Applications should be made in advance through your line manager to Leave & Benefits, Human Resources.

COMPASSIONATE LEAVE

Staff may be granted leave of absence with pay normally not exceeding three days, necessitated by the serious illness or death of an immediate family member (defined as spouse, partner, parent, sister, brother, son, daughter, mother-in-law, father-in-law).  Salary in respect of absence in excess of three days may be paid only in exceptional circumstances, subject to the approval of Human Resources, and will not normally exceed five working days.

In the case if a serious illness or death of a near relative, other than that above, one day’s paid absence may be granted.

Time off with pay, will also normally be granted at the discretion of the relevant manager, to allow attendance at funerals of the extended family, close friends or colleagues.

JURY SERVICE

Staff will be granted leave of absence with pay to serve as jurors for the period of attendance required in a Court of Law.  Any amount received from the Court for loss of earnings should be submitted to the Institute immediately following jury duty.  A staff member who attends for jury duty and is required for only part of a day should, if practicable, return to duty for the remainder of the working day.

A staff member called for jury service must forward the written notification (Jury Service Summons) as soon as it is received to his/her line manager.

Lecturing staff may be excused as of right from jury service, by completing a written request for exemption to the Clerk of the Court, duly endorsed by his/her line manager.

ELECTION LEAVE

A staff member who is a declared candidate in a General/Local Election may be granted leave of absence (from the final date for the receipt of nominations) of 10 (continuous) days with pay and a maximum of 18 days without pay (if requested).  Applications should be made to your line manager to Leave & Benefits, Human Resources.

This leave is subject to the cost of substitution or to satisfactory arrangements being made locally during the absence.

LEAVE FOR ATTENDANCE AT TRAINING WITH THE RESERVE DEFENCE FORCE

Staff who are members of the Reserve Defence Force, may be granted three days leave of absence with pay to attend annual training which lasts for seven days duration; and seven days leave of absence with pay to attend annual training which lasts for fourteen days duration.  The remainder of the days can be treated as leave without pay, or as annual leave.  Applications should be made in advance through your line manager.  Any leave without pay should be advised to Leave & Benefits, Human Resources.

Entitlements with regard to attendance at basic training or special training will be in accordance with the terms of Circular Letter 51/79.

OTHER SPECIAL LEAVE

In exceptional circumstances, a staff member may be paid salary in respect of occasional brief absences owing to reasonable causes other than those mentioned above, subject to the approval of the Institute.  In the same way, a staff member may be allowed leave of absence without pay in respect of occasional brief absences owing to reasonable causes, subject to the approval of the Institute.

Requests for such leave should be made in writing through your line manager and Director and forwarded to Leave & Benefits, Human Resources, for approval.

QUERIES

Contact:      Leave & Benefits, Human Resources Department
Tel:             402 3448 / 3389
E-Mail:       hr@dit.ie


Human Resources Department    April 2007
(Last Updated 22.05.07)
To be reviewed April 2009

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