Purchasing
Our purchasing section acquires resources for the College Libraries. This means that all books, journals, DVDs, videos, electronic resources and music scores are bought, processed and catalogued centrally.
The CSU is responsible for liasing with site libraries and vendors, following up on orders, verifying and processing incoming resources, preparing regular updates and maintaining records of all purchases. Purchasing staff use appropriate accounting principles and manage the budget on the Millennium Library System.
For further information with internal purchase requests, please contact Eleanor Doyle at 4027811.
Vendors
Vendor records are created by the purchasing staff. If you would like to use a new vendor for a credit card order please contact Eleanor Doyle at the number listed above.
Placing an order
Orders are made using “on hold” requests from the College Libraries. In order to ensure that we fulfil orders as speedily as possible, please assist us by confirming the following information before submitting a request:
- All bibliographical details are correct.
- Author, Title and ISBN details have been provided.
- The correct location and budget code have been used.
- Price information is accurate and in the correct currency.
- Number of copies is correct.
- Notes to the vendor are completed in the "V" field.
- Please ensure, when possible, that European editions are ordered rather than American editions.
CLICK HERE for a video demonstration of how to place an order.
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CLICK HERE to see a completed order.
e-book orders
When ordering e-books, please use your e-book fund and indicate the vendor on the internal note. On the vendor note, please also select “Licence required Multi Use and Marc Records”. Coutts is our main e-book supplier.
CLICK HERE
CLICK HERE to see a completed e-book order.
Orders purchased by credit card
Please order using the relevant credit card fund and insert the website URL for the item in the internal note ("Z") field.
VAT
Please remember that some orders incur VAT in addition to the price of the item.
Books..........0%
DVD, video and electronic material..........21%
Music scores..........13.5%
Order follow-up and claims
Once the order is processed by the vendor, the item is delivered or we receive a status report indicating that the order is “Out of Print”, “Not Yet Published”, or “Delayed”. If no report is received, reminders are sent to the vendor. If the item has not been received in a 12 month period, the order is automatically cancelled. In some cases an out of print search is conducted by the vendor.
Staff can see the status of an order by viewing it in the Staff Acquisitions Module. Order updates are posted daily to the library system. We encourage you to keep track of your orders and to contact us if there are any problems or delays.
Cancellations
Please note that only purchasing staff can amend and cancel orders once an order has been sent to the vendor (status "0"). If you would like to make changes to an order please contact Eleanor Doyle or Marie Campbell.
Priority service
A Fast Track service is only used for urgently needed material as discounts do not apply. However, if you wish to use this service, please complete the form below and email it to Eleanor Doyle at Eleanor.doyle@dit.ie.
CLICK HERE to download the Fast Track form.
Out of print books
Vendors such as Blackwell (http://www.blackwell.com) and Coutts (http://www.couttsoasis.com) offer an out of print service.
New books list
New books lists are compiled in the first week of every month. Please note that Aungier Street and Mountjoy Square lists are organized by Dewey number while others are arranged alphabetically.