View the FAQs below by clicking on any question
Why Brightspace, and why now?
Brightspace is a visually appealing, engaging and easy to use virtual learning environment (VLE) which offers new functionality for staff and students:
- integration with G Suite and OneDrive
- drag-and-drop functionality, multi-file upload
- in-built video tool for feedback & discussions
- a dedicated video assessment feature with innovative tools to support group work
- responsive design across all platforms plus convenient Apps
- an ePortfolio allowing students to chart their development, and showcase their work to future employers
- 24/7 chat and email Brightspace application support for academics
- enhanced class progress tool with easy access to learning analytics
And all main features used to date are still available: a virtual classroom (webinar), quizzes, assignments, content delivery, discussion boards, plagiarism detection, gradebook and more.
The choice of Brightspace is the result of a consultation and tendering process that started in late 2017. VLE providers were invited to present on campus. Staff and students were surveyed and their feedback informed the tender documentation which issued in April 2018. A review and scoring of tender submissions saw Brightspace come out on top.
What is happening, and when?
19 August 2019: Webcourses is switched off
- Brightspace pilots started 28 January 2019 with staff and students from almost all TU Dublin – City Campus schools taking part. See pilot page.
- Feedback from this pilot will shape the Brightspace experience for TU Dublin - City Campus
- Training open to all staff begins February 2019 see training schedule
- Jan-May 2019 - migration of your content from webcourses to Brightspace is carried out by the Brightspace Implementation Team
- 9 April 2019 - all academic staff have access to Brightspace, plus content migrated from webcourses, plus shell modules to build for teaching in 2019-20
- 19 August 2019 webcourses will cease make sure you understand the implications
- September 2019 – Brightspace begins formally for all TU Dublin – City Campus staff and students
Webcourses will cease to exist on 19th August - how will this affect me? and my students?
Webcourses will cease on 19 August 2019.
To prepare for this end date and to deal with issues that it may raise for you, your repeat students, your masters students, placement students, external examiners and others, the VLE Brightspace Project Board have prepared "For Academics: Anticipating Issues: the transition period between Blackboard and Brightspace August-October 2019"
It is important that you read this document carefully as there are certain actions you may need to carry out before June 20th.
Students will be informed of this end date also (by email and other methods). However, it would be appreciated if you could also flag it with your students that they will not be able to log into webcourses after August 19th.
The significant groups which are expected to be disrupted by the 19th August end date include:
- Masters students & students on corporate programmes that run Oct - end of Sept
- Placement Students
- Repeat Exam Students
- Staff and External Examiners who need access to student submissions and grades for 2018/19
- Staff who are on leave currently
Any queries can be directed to firstname.lastname@example.org
Lecturers - be aware that there are some specific items that all lecturers may need to download before 19th August
Student data does not migrate to Brightspace. Blackboard Collaborate recordings do not migrate to Brightspace. If you need access to student grades and assignments after 19th August and do not already hold this information elsewhere outside webcourses this means that before 19th August you will need to download the Gradecentre, Student Assignments and any Blackboard Collaborate recordings you wish to re-use
Please see Webcourses - End of Life - Very Important Notice for further details and instructions on how to download
I'm a lecturer currently using webcourses, what about my existing webcourses content?
Your existing webcourses module content has been migrated to Brightspace - an extract from webcourses was taken on 30th January 2019 and this content is now available to you under the "Migrated" tab in Brightspace. You will also see a second tab called "Build for 2019-20" - this tab contains the shell modules you may be teaching from September 2019, and it is these modules which you need to prepare for teaching. NB! you may have more (or less!) "Build for 2019-20" modules than you expect, if that's the case, let us know!
Remember, Brightspace is a new system with a lot of functionality and you will need to do some work to prepare your new Brightspace modules for use with students. Training sessions will cover what you need to do with your migrated content to build out your new Brightspace modules.
What if I make significant changes to my webcourses modules after 30th January 2019?
You will have an opportunity at the end of this semester, June 2019, to request that additional modules or significantly updated modules be transferred to Brightspace. However, it will be easier to retain a local copy of any new content you develop over this time and simply upload into your new Brightspace module. It is not advisable to develop new quizzes in webcourses over this period - contact email@example.com if this is something you need to do.
Is there any content which does not migrate to Brightspace?
Yes! Student data does not migrate to Brightspace. Blackboard Collaborate recordings do not migrate to Brightspace.
Lecturers! This means that before 19th August you will need to download the Gradecentre, Student Assignments and any Blackboard Collaborate recordings you wish to re-use
Please see Webcourses - End of Life - Very Important Notice for further details and instructions on how to download
What do I need to do to prepare for September 2019?
The main thing to do is to book your first training session. This will introduce the Brightspace interface and show you how to use key tools. It will also include time to get one of your new Brightspace modules ready to go live with students. Attendance at two training sessions is advised: “Introduction to Brightspace”, and later “Assessments, Assignments and Gradebook in Brightspace”. Each session will focus on getting you working on your own modules and content as quickly as possible. Sessions will be a mix of face-to-face workshops and live webinars, consultancy sessions and online resources. Multiple sessions will be on offer each week to the middle of June 2019.
For modules migrating from webcourses: you will have the opportunity to select the items you wish to make available in Brightspace, and you may need to modify the module structure in Brightspace
For modules you are developing from scratch: build your module using your own content
Key actions all academics need to take
- As soon as possible: Attend an “Introduction to Brightspace” session
- Training begins in February and you are advised to attend as early as possible
- School oriented training sessions are currently being organised and you will be advised of these
- Before end June 2019: Attend an “Assessing & Grading” session
- Before start of Semester One, Academic Year 2019/20: Prepare the modules you wish to use in Brightspace – work on this can begin immediately after training
What will happen when I return in September 2019?
As part of the Brightspace project we are moving towards closer integration with the TU Dublin – City Campus student information system, Banner.
On 26th August 2019 all modules which you are associated with in Banner at that point will be created in Brightspace under a new tab, 2019-20. The modules listed under this tab are what you will be using for teaching in 2019-20. It is a sixty second/three step process to copy the material you have already prepared in your "Build for 2019-20" tab into these new modules (or you may wish to develop the 2019-20 modules from scratch, it is your choice). Full instructions on how to do this will be available via www.dit.ie/brightspace by 26th August and will be widely circulated to all staff from 2nd September 2019.
Students will access your modules via self-enrolment (a similar process to how it currently works in webcourses). Student accounts will be created in Brightspace from 9th September 2019. Brightspace accounts will be created for all students with the Banner status eligible-to-register.
You will have full control over when a module is made active for students and when opened for self-enrolment. You will also be able to both add and remove students and lecturers from your module. You will be able to remove yourself from modules you no longer require access to.
Full instructions on all these steps will be available via www.dit.ie/brightspace by 26th August and will be widely circulated to all staff from 2nd September 2019.
Introductory training, refresher training and consultancy sessions will be available in all campus locations throughout September. If you haven't already attended Brightspace training you should plan to attend six hours of training in the two weeks before teaching begins. Training will be offered daily for the first two weeks of September.
Where can I get training in Brightspace?
Training in Brightspace is now open to all TU Dublin - City Campus staff. Sessions are running in different campus locations and multiple sessions will be offered each week until June 2019.
This is your opportunity to get up to speed on Brightspace and start preparing your modules for delivery from September 2019 onwards!
Two sessions are recommended: "Introduction to Brightspace" and "Assessments, Assignments and Gradebook". You will have the opportunity in the first session to work directly in the modules you plan to deliver from September 2019.
See the full schedule online. Use the online form to book.
UPDATE: Introductory training, refresher training and consultancy sessions will be available in all campus locations throughout September. If you haven't already attended Brightspace training you should plan to attend six hours of training in the two weeks before teaching begins in the new academic year. Training will be offered daily for the first two weeks of September.
How do I login to Brightspace?
To prepare material for your module for September 2019, please login here
Students who have been advised they are taking part in a pilot Brightspace module should contact their lecturer for login details.
If you are unable to login please email firstname.lastname@example.org
Who do I contact with questions?
The Brightspace implementation is primarily being carried out by staff of the Directorate of Academic Affairs, Digital and Learning Transformation. Email your questions to email@example.com and the appropriate Brightspace Implementation Team member will get in touch. And if you wish you can provide anonymous feedback through the online form.
Questions about using the Brightspace application itself can be directed to Brightspace End User Support (accessible via widget after logging in).
Brightspace Implementation Team
- Frances Boylan - Head of eLearning Support & Development
- VLE Academic Project Manager - tbc
- VLE ICT Project Manager - tbc
- Ross McGuire - ICT Services
- Maurice M. Boland - ICT Services
- Anne McQuillan - ICT Services
- Symeon Charalabides - ICT Services
- Dolores McManus - LTTC eLearning Support
- Niall Dixon - IT Training Manager
- Kevin O'Rourke - Digital Campus Architect
Who is providing oversight for the VLE Project?
Oversight of this project is provided by the VLE Brightspace Project Board.
The Project Board for the implementation of the Virtual Learning Environment - Brightspace – is responsible for providing clear direction and support for the project, championing and driving the project forward, and ensuring that the outcomes set out in the Project Charter are delivered on schedule. The Project Board members will be collectively responsible for committing the resources required for the successful delivery of the VLE Brightspace project.
Roles and Objectives:
To undertake this responsibility effectively the VLE Brightspace Project Board will:
- Exercise functional and financial authority to support the project
- Receive reports from the project manager(s) and monitor progress
- Assess and take appropriate actions or authorise actions if project slippage or other issues arise
- Review risks, issues and exceptions and determine appropriate course of action based on recommendations from the project manager(s)
- Sign off project stages/closure of project
Project Sponsor – Director, Academic Affairs, Digital & Learning Transformation
VLE Programme Manager – LTTC Head of eLearning Support & Development
Four College Directors
DITSU– VP Education, and DITSU Staff liaison
Director of Corporate Services
Director of Student Development Services
ICT Representative - Chief Information Officer
Digital Campus Architect
The VLE Brightspace Project Board meets monthly.