2017/2018 Erasmus+ Forms

There a number of forms that will be required before, during and after your erasmus mobility in order for you to be eligible for the grant.

These forms will be explained in detail at the Pre-Departure meetings. An explanation on each is available below, and where possible some are downloadable for your convenience.

Tip: Make an electronic JPEG of your signature so you will be able to sign documents electronically once requested to do so. It should look like the picture below:

 

In order to review the correct forms relevant for your mobility please choose your mobility type here:

Study Student or Traineeship Student

Final Predeparture Meeting

Erasmus+ Study Mobility

The form requirements for Erasmus+ Study Mobility

Before You go on Erasmus+

Form Description PDF Download
Grant Contract (incl Insurance Confirmation)

Outlines the responsibilities of all parties under the agreement, in relation to the Erasmus+ mobility.

A personalised version of this form will be issued to you by email.  Original signed verisons must be submitted to the International Office.

Not for use - Example Grant Contract- Studies
Protocol

Outlines your academic and personal responsibility as an outgoing DIT student as well as Data Protection. 

A personalised version of this form will be issued to you by email.

Not for use -Example Erasmus Protocol
European Health Insurance Card (EHIC) Please submit a scan or your valid EHIC card (which should be valid for the full length of your stay) to erasmus@dit.ie    N / A
"Before" Learning Agreement This form outlines the modules you will take in the partner institution. There are a number of sections that need to be completed and signatures to be obtained. You should only submit this form to the Internaitonal office once all sections are complete and all signatures are obtained.Your DIT Academic Coordinator is the only DIT signature required. Before Learning Agreement

During Your Erasmus+

Form Description PDF Download 
Confirmation of Arrival Please bring this form to your contact in the host institution (usually the International Office) and have them enter your arrival date, and sign and date the form. Submit this to the office as soon as this is complete.  Arrival confirmation
During" Learning Agreement Once you arrive, check that all the modules that you selected in your "Before" learning agreement are available to you. Should you need to make any changes (additions or deletions) you must use this form. If there will be no changes please email the office to confirm this.   During Learning Agreement

After Your Erasmus+

Form Description PDF Download
Confrimation of Departure Please bring this form to your contact in the host institution and have the bottom section completed with your departure date, as well as signature and stamp. BEFORE YOU LEAVE.  ‌ Confirmation of Attendance
Final Report A email will be sent with a link will be provided by the EU upon receipt of your confirmation of departure. N / A 
Grant Receipt Please submit this form by email during or at the end of your mobility. Grant Receipt

Erasmus+ Traineeship Mobility

The form requirements for Erasmus+ Traineeship Mobility.

Form/Requirement Description Download

Before You go on Erasmus+

Grant Contract (incl Insurance Confirmation) Outlines the responsibilities of all parties under the agreement, in relation to the Erasmus+ mobility. A personalised version of this form will be issued to you by email. Original signed versions must be sent to the International Office. Not for use - EXAMPLE Grant Agreement Trainees
Protocol Outlines your academic and personal responsibility as an outgoing DIT student. Also covers Data Protection. A personalised version of this form will be issued to you by email. Not for use - Example Erasmus Protocol
European Health Insurance Card (EHIC) Please submit a scan or your valid EHIC card (which should be valid for the full length of your stay) to erasmus@dit.ie. Need to order an EHIC? www.ehic.ie  N/A
"Before" Learning Agreement This form outlines the duties you will undertake in the host enterprise. There are a number of sections that need to be completed and signatures to be obtained. You should only submit this form to the International office once all sections are complete and all signatures are obtained.Your DIT Placement Coordinator is the only DIT signature required. Before Learning Agreement Trainee

During Your Erasmus+

Confirmation of Arrival Please bring this form to your contact in the host enterprise (usually your line manager or HR department) and have them enter your arrival date, sign and date the form. Submit this to the office as soon as this is complete.  ‌‌Confirmation of Arrival Trainee
"During" Learning Agreement Once you arrive, check that all the duties outlined in your "Before" learning agreement are available to you. Should you need to make any changes (additions or deletions) you must use this form. If there will be no changes please email the office to confirm this. During Learning Agreement Trainee

After Your Erasmus+

Confrimation of Departure Please bring this form to your contact in the host institution and have the bottom section completed with your departure date, as well as signature and stamp. BEFORE YOU LEAVE.  Certificate of Attendance Trainee
"After" Learning Agreement This is also known as the Traineeship Certificate. This should be completed by your contact in the host organisation prior to your departure from the organisation. After Learning Agreement
Final Report An email with a link will be provided by the EU upon receipt of your confirmation of departure. N / A 
Grant Receipt Please submit this form by email during or at the end of your traineeship.  Grant Receipt

 

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